Welcome to Examinations and Records Unit

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The Examinations and Records Unit was carved out from the Academic Affairs Office of the Registry, to enable the Unit stand out in its pursuit of excellence. The Unit serves as the link between students and the University Management in matters relating to registration and examinations - an essential measurement of a student’s performance. At present, the University is in the process of full computerisation of the Unit.

The Unit does the following amongst others:

  • Update and upkeep of students’ bio-data.
  • Registration of students in the University.
  • On-line verification of Ordinary Level results of newly admitted students.
  • Issuance of Academic Transcripts. Also processes transcript requests from Institutions and Corporate Bodies).
  • Issuance of Statement of Results.
  • Issuance of Notification of Results for graduating students.
  • Issuance of Medium of Expression.
  • Issuance of Attestation Letters.
  • Issuance of Certificates for Diploma, Graduate and Post-graduate programmes.
  • Publishing of Students’ Enrolment list.
  • Furnishing Management with Student Academic records on request.
  • Represents the Registry in examination committees and other related committees on assignments bordering on examination issues.
  • Serves as linkage between Colleges, Departments, Units, Committees and Students on matters involving information on students records.
  • Handles correspondence to and from parents/institutions/corporate bodies on examination results and related matter(s).

 

MODE OF OPERATION

The Examinations and Records Unit is currently headed by a Principal Assistant Registrar, who is assisted by Administrative/Executive officers, saddled with the management of students’ personal files and records. Senate approved examination results are regularly forwarded to the Unit for the update of students’ records. Records are stored manually and electronically.

The University examines the students in two major examinations per semester. The first is the Continuous Assessment Test (CAT) and the end-of-semester examinations. This is done in accordance with University Rules and Regulations. There are other forms of assessments by the course lecturers as approved by their departments.

 

Procedure for Transcript Collection

A.      PROCEDURE FOR UNDERGRADUATE TRANSCRIPT COLLECTION

  • Applicants are expected to pay an Application fee of Three thousand naira only (N3,000.00) per copy of transcript to the Cash Office of the University, after which a receipt is issued to the Applicant.
  • The Applicant then prints the Transcript Application Form, attaches the receipt of payment after filling, and returns to the Examinations and Records Office. All things being equal, the transcript is processed within three business days, after which it is ready for dispatch, subject to the choice of courier of the student. Courier fees are borne by students. (This is different from the application fee).

 

  • Postage of Transcript
  • FEDEX/RED STAR EXPRESS
  • TNT
  • EMS
  • NIPOST
  • DHL

Tariffs of the above Courier Services, are listed below:
i.          FEDEX/RED STAR EXPRESS – PRICE LIST*
Zone A:   London                                    From N5,940                 N8,605
Zone B:   Great Britain                            From N6,875                 N9,980
Zone C:   West Africa                             From N7,260                 N10,220
Zone D:   Western Europe                      From N8,000                 N10,985
Zone E:   Canada/USA                            From N8,435                 N11,485
Zone F:   Middle East                              From N10,735                N13,555
Zone G:   Far East                                  From N11,545                N14,925
Zone H:   Caribbean                                From N13,890                N14,970
Zone I:    Eastern Europe                        From N12,620                N14,935
Zone J:    Eastern Africa                          From N11,150                N13,390

*Subject to weight of parcel
ii. TNT – PRICE LIST (0.5KG)
(a)        United Kingdom                                     N6,000
West Africa                                                        N6,550
Western Europe and Africa                                N6,550
North America                                                     N7,070
Middle East                                                         N8,440
Far East                                                              N8,830
Australia and New Zealand                                 N9,080
East Europe                                                        N10,640
Latin America and Caribbean                             N10,900
Rest of Africa                                                     N9,510
Rest of the World                                              N11,160
(b)        Intra-city (Within Abeokuta)                    N500
South West Nigeria                                           N1,000
Northern Region                                                N2,100
South East/Edo/Delta States                            N2,100

 

iii.         NEW EMS SPEED POST – PRICE LIST EFFECTIVE 1/4/2009**
West Africa                                            N6,090
Ghana                                                   N5,880
Rest of Africa                                         N6,825
South Africa                                           N5,700
London                                                  N4,725
Rest o UK                                              N5,200
Western Europe                                     N6,000
Eastern Europe                                      N7,500
Middle East                                            N6,800
Asia/China                                             N7,000
Japan                                                    N7,500
New York                                              N6,300
USA/Mexico                                           N6,500
Canada                                                 N6,600
Rest of America                                     N6,600
Far East                                                            N7,500
Within Nigeria                                        N950

iv.         NIPOST
Ordinary mail within Nigeria                  N250
Ordinary mail outside Nigeria                N500

**Including VAT

v.         DHL EXPRESS WORLD (DOC)
Zone 1: United Kingdom                                     N5,565
Zone 2: Africa I (Ghana, CI, CM, Togo, BJ)           N6,892
Zone 3: Africa II (Other West Africa)                   N8,035
Zone 4: Western Europe                                     N8,035
Zone 5: USA & Canada                                       N7,261
Zone 6: (Africa III, ZA, KE)                                 N9,693
Zone 7: (Africa: Rest of Africa)                            N10,946
Zone 8: (Middle East: Eastern Europe)                 N11,135
Zone 9: (Asia & Australia)                                   N10,430
Zone 10: Latin America                                       N15,589

Please note: Transcripts can only be sent to an Academic Institution or a Corporate Organisation and not to a Private or Personal address. In addition, it can not be collected by hand. In addition, courier fees are subject to change by the respective couriers without notice. For complaints/further enquiries, please mail This e-mail address is being protected from spambots. You need JavaScript enabled to view it

  • Transcript Application Form                            Click here

 

B.         PROCESSING OF STATEMENT OF RESULTS

i.          Applicants are expected to pay an Application fee of One thousand Naira only (N1,000.00) per copy per session to the Cash Office of the University, after which a receipt is issued to the Applicant.
ii.          The Applicant forwards an application to the Head, Examinations and Records Unit, attaching the original receipt, for processing and collection within three business days after application.
iii.         Statement of Result can be collected by hand.

  • Statement of Results Form                           Click here

 

C.         MEDIUM OF INSTRUCTION

i.          This could be obtained on request to the Head, Examinations and Records Unit, within twenty – four (24 hours) after application. Application fee is One thousand naira only (N1,000.00). The University receipt should be attached with the Application Form.

ii.          If requested, Medium of Instruction could be sent along with a transcript to any institution abroad where an applicant has applied to further his/her education. However, an applicant can collect by hand if he/she so desires.

  • Medium of Instruction Form                                      Click here

 

D.         VERIFICATION OF CERTIFICATE

  1. This is done for Institutions, Corporate bodies or organisations under confidential cover, on request to The Registrar, University of Agriculture, P.M.B. 2240, Alabata Road, Abeokuta, Ogun State, Nigeria or mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

E.         LETTER OF ATTESTATION

At the payment of  One thousand (N1,000.00) naira to the University Bursary, an applicant could request for an Attestation Letter to support his/her studentship or otherwise.

  • Letter of Attestation Form                              Click here

 

2. PROCEDURE FOR COLLECTION OF DEGREE CERTIFICATE

An Alumnus must bring the following for collection of certificate:

(A)       FIRST DEGREE

i.          Evidence of payment of Convocation gown.
ii.          Evidence of payment of Alumni fee.
iii.         Submission of University Student Identification Card.
iv.         One passport size photograph.
v.         Payment of Two thousand naira only (N2,000) to the University Bursary. (Original receipt must be attached to the Certificate Collection Form).

(B)       PGD/MASTERS/Ph.D

i.          Evidence of payment of Convocation gown.
ii.          Evidence of payment of Alumni fee.
iii.         One passport size photograph
iv.         Photocopy of Notification of Result
v.         Payment of Two thousand naira only (N2,000). (Original receipt must be attached to the Certificate Collection Form).

 

Note: Certificates are ready for collection from the day of Convocation.
Having fulfilled the criteria for collection of Certificates, Certificates can not be collected by proxy. However, in exceptional cases, the Alumnus could issue a letter of authorization with his/her passport photograph, endorsing the passport photograph of the individual collecting the certificate on his/her behalf. The individual should have a valid I. D. Card, Driving Licence, International Passport, National I. D. Card for presentation and verification. A back – up letter from a staff of the University of Agriculture, Abeokuta on CONTISS 13 and above, should endorse collection as well. For further details or enquiries on the  above, please mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

  • Collection of Certificate Form                                    Click here

 

APPLICATION FORMS FOR STUDENTS

A.         Fresh Student

  • Verification Form for Fresh Student                                  Click here
  • Student’s  Personal Data Form                                         Click here

B.         Undergraduate

  • Add and Delete Form                                                      Click here

 

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